Refund and Reimbursement Policy

Refund Schedule

Refund amounts depend on the official withdrawal date and the return of all school issued devices by the return deadline.

Before student specific setup begins

This generally means before August 1 for fall enrollment.

• All school issued devices returned by deadline: $4,500 refund
• Any school issued device not returned by deadline: $3,500 refund

Early participation window

This window ends 3 weeks after class participation begins, or October 1, 2026, whichever comes first.

• All school issued devices returned by deadline: $4,000 refund
• Any school issued device not returned by deadline: $3,000 refund

Midyear refund window

This window ends January 25, 2027.

• All school issued devices returned by deadline: $1,500 refund
• Any school issued device not returned by deadline: $500 refund

After January 25, 2027

• No tuition refund
• School issued devices must still be returned.

Key Dates and Terms

Student specific setup begins when AIA starts preparing for the enrolled student. For standard fall enrollment, setup generally begins around August 1. For rolling, flexible, or mid year enrollment, the setup date may be different and will be based on enrollment records or written school communication.

Student participation begins when the student first participates in an AIA directed instructional activity, including live instruction, self paced coursework, orientation coursework, assigned coursework, assessments, onboarding assignments, platform assigned work, or other AIA directed educational participation.

Official withdrawal date is the date AIA receives written withdrawal notice from the parent or guardian, unless the school and family agree in writing to a different effective date.

School Issued Devices

School issued devices may include assigned school laptops, iPads, or other school owned devices assigned to the student.

If all school issued devices are returned by the deadline, the higher refund amount in the schedule applies. If any school issued device is not returned by the deadline, the lower refund amount applies and AIA may use the $1,000 difference for technology replacement and recovery.

School issued devices must be returned even when no tuition refund is available.

The device return deadline will be included in the withdrawal or return instructions.

UFA and Outside Funding Programs

When tuition was paid through a scholarship, ESA, Utah Fits All, reimbursement, or another outside funding program, refunds are handled according to that program’s rules.

For Utah Fits All scholarship students, any refund of UFA funds is returned to Odyssey and is not paid directly to the parent or student.

This refund policy applies equally to all students enrolled in the same full time program, regardless of payment source.

AIA will process refunds and withdrawal reporting through Odyssey or another funding administrator when required.